MANAGEMENT MEETING MINUTES

16^th DECEMBER 2013 at KEARSLEY C.C.

ANTHONY AXFORD BOLTON CRICKET LEAGUE

Apologies – Karen Knott

Present – Mike Buckley (MB), Mike Hall (MH), John Hutchinson (JH), Derek Kay (DK), Warwick Milne (WM), Chris Monks (CM), Ray Taylor (RT) and Eric Smith representing the umpires.

MB explained why the juniors were not represented.

Chairman’s Opening Address – MH said the members were sat around a table as a Management Committee to represent the Bolton Cricket League. While occasionally votes would have to be taken it was hoped a lot of discussions would be resolved by consensus.

Frequency of Meetings – It was agreed these would be held on the last Thursday of the month, at Tonge C.C. if the premises were available.

Communication With Clubs – Minutes would be distributed by email and the Boltoncricket Website. DK suggested these could be supplemented by a regular newsletter.

It was suggested members of the Committee could be linked to one or two clubs to give them support.

Child Welfare will be added to each agenda.

Sub-Committees – The following members were appointed to the main sub-committees, but not necessarily as Chair; R&C (KK), Discipline (JH) and Grounds and Facilities (DK). These members would be asked to give a report on a monthly basis to the Management Committee, wherever possible by email on the Monday prior to the meeting. Decisions made by the sub committees will be communicated to the clubs.

It was felt that the R&C Committee should mainly deal with queries and complaints, and a separate sub-committee comprising MB, Ron Fallows (Chair) and Tracy Brookes was set up to handle Play-Cricket and registrations. Clubs will be asked to re-register all their players under the revised registration rules and will not be allowed to start the season until this is complete. New registration and transfer forms will be drawn up.

A Finance and Sponsorship sub-committee lead by CM and comprising DK, Bill Elkin, Frank Hinks and one other was established.

DK will take responsibility for the Handbook supported by MB and Bill Elkin.

Initially the Management Committee as a body will be responsible for development.

Each sub-committee was asked to review or draw up a set of terms of reference, for example the Ground and Facilities Committee will be looking at the adequacy of the sightscreens on some grounds, the use of facilities during matches and having enhanced pre-season ground inspections plus ongoing ground inspections through the season. The Registrations sub-committee will be asking clubs signing deputy professionals to provide background information supporting the player’s appointment.

Finance – The Committee agreed that in order to help clubs budget, by the end of January 2014 they must have set up a standing order for £100 a month. Apart from fines, clubs would no longer need to be invoiced on a regular basis and any surpluses would be returned to the clubs at the end of the year. The standing order would include cricket balls, normally payable in February, affiliation fees and the junior coaching donation.

It was agreed the silver trophies would be valued and suitable premises found for their safekeeping.

Web Site – RT assured the Committee the website and Forum were maintained in a satisfactory manner. MB suggested the League look at alternatives. RT said many leagues had set up websites which had fallen into disuse or were only updated spasmodically.

The Constitution – DK read an extract from an early draft of the Constitution. RT said he could not recall seeing this document and would email DK and MH copies of the various versions he had been sent. Members felt strongly that they had been elected by the clubs and saw no reason to increase the numbers of the Management Committee.

Date of Next Meeting – 7pm 30^th January at Tonge C.C.